1. SPECIAL PRESENTATIONS/MOMENTS OF PRIDE

Description

Englewood Elementary Liberty Eagles Show Choir - Laura Kingsley

Recommendation
N/A

2. SUPERINTENDENT'S REPORT

Description

N/A

 

Recommendation
N/A


Minutes: 

Dr. Bowden wanted to thank the McIntosh Middle School staff for providing a great educational experience for the Hawks Academy. He was able to be one of the chaperones on their field trip to the Florida Caverns and Heritage Fair in north Florida this past weekend.  Four charter buses transported 210 students and chaperones. Everyone had a great time.

Dr. Bowden welcomed the newest members of his assistant superintendent team, Laura Kingsley, Chief Academic Officer, along with Scott Lempe, Chief Operations Officer, and Mitsi Corcoran, Chief Financial Officer.

Dr. Bowden was also pleased to report the construction progress of the new Suncoast Technical College in North Port.  Mike Endee has been named the Assistant Director. Scott Lempe gave an update on the project. Barring any unforeseen circumstances, opening date is still on schedule for August 2017.

3. HEARING OF CITIZENS

Description
N/A

Recommendation
N/A


Minutes: Linda Yates - thanked the School Board for their support and continuing collaboration with the City of North Port

4. APPROVAL OF CORRECTIONS TO CONSENT AGENDA

Description
N/A

Recommendation
That the Board approves the corrections to the Consent Agenda.

5. APPROVAL OF CONSENT AGENDA

Description
N/A

Recommendation

That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.

Motions:
That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.	-
Vote Results
Motion: Jane Goodwin
Second: Shirley Brown
Shirley Brown	-
Jane Goodwin	-
Eric Robinson	-
Bridget Ziegler	-
Caroline Zucker	-

Motion Minutes: 

Voice vote taken.

Shirley Brown - Aye                 Bridget Ziegler - Aye
Jane Goodwin, - Aye                Caroline Zucker - Aye
Eric Robinson - Aye

Motion passes 5:0.

APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description
N/A

Recommendation
N/A

Attachment: 032117 WS minutes.pdf
Attachment: 032117 Board Mtg minutes.pdf

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description
N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.

Attachment: Board April 4, 2017 (Regular).pdf
Attachment: Board April 4, 2017 (Addendum 1).pdf
Attachment: Board April 4, 2017 (Addendum 2).pdf
Attachment: Board April 4, 2017 (Addendum 3).pdf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description

Reassignment of students to schools within the county have been approved by the Reassignment Review Committee in accordance with policies with the School Board.  They are presented for formal ratification.

Recommendation
That the reassignment of students to schools be ratified as presented.

Attachment: 4.4.17 Reassignments for School Board Meeting.pdf (Confidential Item)

GENERAL ITEMS

9. APPROVAL OF SETTLEMENT

Description
This case resolves the case on the terms described.

Recommendation

That the School Board approve the Settlement Agreement in the case of Egbertson vs. School Board as presented.

Attachment: Settlement Agreement.pdf

FIELD TRIPS

10. APPROVAL OF SELECT STUDENTS FROM TATUM RIDGE ELEMENTARY TO ATTEND AND PARTICIPATE IN THE ODYSSEY OF THE MIND WORLD COMPETITION IN EAST LANSING, MICHIGAN ON MAY 23-28, 2017

Description
This is a world-level competition for Odyssey of the Mind, where champion teams from local competitions meet to display creative problem solving that helps them thrive in our technical world.

Recommendation
That the selected Tatum Ridge Elementary students attending the Odyssey of the Mind World Finals at Michigan State University in East Lansing, Michigan from May 23, 2017 to May 28, 2017 be approved as presented.

MATERIALS MANAGEMENT

11. APPROVAL TO AWARD BID #17-0120 FOR HOLLOW METAL DOORS

Description
A bid to provide 'Hollow Metal Doors' was received from one vendor on March 2, 2017. The bid of Cook & Boardman, LLC dba Hollow Metal Specialists was the best low bid meeting the advertised specifications. This bid is for a period of one year with an option to renew for two additional one-year periods. The funds for these purchases are contained in the transfer from capital budget allocated to the Facilities Services Department.

Recommendation
That the bid of Cook & Boardman, LLC dba Holla Metal Specialists, for 'Hollow Metal Doors' in an amount not to exceed $100,000.00, be approved as presented.

Attachment: 17-0120Rec.pdf

12. APPROVAL TO REJECT RFP #17-0011 FOR BEVERAGE VENDING SERVICES

Description
Proposals to provide 'Beverage Vending Services' were received on February 23, 2017. It is requested the proposals be rejected. The specifications will be modified and a new Request for Proposal will be re-issue in the near future.

Recommendation
That the proposals to provide 'Beverage Vending Services' be rejected.

Attachment: 17-0011 Rec.pdf

13. APPROVAL TO AWARD RFP #17-0282 FOR REAL ESTATE APPRAISAL SERVICES

Description
Proposals to provide 'Real Estate Appraisal Services' were received from three vendors on February 15, 2017. The proposals of American Acquisition Group, LLC, Crenshaw Williams Appraisal Company, d/b/a Integra Realty Resources - Jacksonville, and Hettema Saba, LLC were the best proposals meeting the advertised specifications based on a sealed scenario. This proposal is for a period of three years with an option to renew for two additional one-year periods. The funds for these services are contained in the operating budget allocated to the Planning Services Department.

Recommendation
That the proposals of American Acquisition Group, LLC, Crenshaw Williams Appraisal Company, Inc., d/b/a Integra Realty Resources - Jacksonville, and Hettema Saba, LLC for 'Real Estate Appraisal Services; in an amount of $75,000.00 for a three-year period, be approved as presented.

Attachment: 17-0282Rec.pdf

14. APPROVAL TO AWARD BID #17-0047 FOR OFFICE AND CLASSROOM SUPPLIES - WAREHOUSE

Description
Bids to provide 'Office and Classroom Supplies - Warehouse' were received from nine vendors on February 16, 2017. The bids of ACCO Brands USA LLC, National Art & School Supplies, Pyramid School Products, School Specialty, Inc., Smith Office & Computer Supply, Standard Stationery Supply Company and Tampa Envelope were the best low bids meeting the advertised specifications. Reasons for not selecting the apparent low bid are included with the bid tabulations. This bid is for a period of one year with an option to renew for two additional one-year periods. The funds for these purchases are contained in the operating budgets of the schools and departments.

Recommendation
That the bids of ACCO Brads USA LLC, National Art & School Supplies, Pyramid School Products, School Specialty, Inc., Smith Office & Computer Supply, Standard Stationery Supply Company, and Tampa Envelope, for 'Office and Classroom Supplies - Warehouse' in an amount not to exceed $350,000.00, be approved as presented.

Attachment: 17-0047Rec.pdf

CONSTRUCTION

15. APPROVAL OF CONSTRUCTION MANAGER'S CONTRACT FOR THE VENICE MIDDLE SCHOOL HVAC RENOVATION AND CHILLER REPLACEMENT PROJECT

Description
Under the terms of May 3, 2016 (Item #27) Board approved "Agreement between Owner and Construction Manager for Pre-Construction & Bidding Services", the Director of Construction Services and a member of the Professional Services Selection Committee (PSSC) have successfully negotiated a contract with McIntyre Elwell and Strammer General Contractors, Inc. for the Venice Middle School HVAC Renovation and Chiller Replacement project.  This contract was negotiated on March 2, 2017.  The May 3, 2016 agreement included pre-construction and bidding services only. This contract for Construction allows for the actual construction of the project. The scope includes campus wide HVAC renovation and chiller replacement along with interior renovations to include demountable wall replacement, a new front entry, lighting upgrades, selected ceiling replacement and remodeling of the existing administration offices.  The Guaranteed Maximum Price (GMP) of this contract is $12,376,384.00.  This contract is available for review at the Construction Services Department. The School Board attorney has approved the use of this contract.  Funds for this contract are available in the project budget account,

Recommendation
That the Construction Manager's contract for construction for the Venice Middle School HVAC Renovation and Chiller Replacement project be approved as presented.

16. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES' CHANGE ORDERS

Description
The Construction Services' Change Orders are summarized on the enclosure for ease of review. These change orders collectively total an Increase of $761,446.06 in gross contract dollars. Included in these change orders is ($106,638.20) credit for Direct Material Purchases; the corresponding Direct Material Purchase Orders of ($100,554.91) resulting in a net of $6,083.29 in sales tax savings.

Recommendation
That the Construction Services' Change Orders be approved and/or ratified as presented.

Attachment: Apr04CO.pdf

17. APPROVAL OF UPDATE #2 TO THE 2017 ANNUAL CERTIFICATION OF PROFESSIONALS FOR CONSTRUCTION RELATED SERVICES

Description
The recommended professionals have submitted request for annual certification by the School Board to provide professional construction related services for Sarasota County Schools' projects.  These submissions are in accordance with School Board Policy #7.71.  the initial list was Board approved on 1/3/2017 (Item #12).  the newly added firms are identified in the enclosure at the end of the initial listing.  Upon Board approval, the pertinent date from these submissions will be incorporated to the existing list.

Recommendation
That Update #2 to the 2017 Annual Certification of Professionals for Construction Related Services be approved as presented.

Attachment: QPListUpdate2.pdf

FINANCE

18. APPROVAL OF THE SUPERINTENDENT'S FINANCIAL STATEMENTS FOR THE MONTH ENDING FEBRUARY 28, 2017

Description
The Superintendent's Financial Statements for the month ending February 28, 2017 do not reflect any unexpected trends for the third quarter of the 2016-2017 fiscal year. With the implementation of the salary increases and payment of Best and Brightest Scholarships, it is still anticipated the General Fund revenues will exceed expenditures by nearly $6.6 million when considering actual tax revenue collections. With the District becoming self-insured for health coverage as of January 1, 2016, the Internal Service funds reflect greater revenues and expenditures as well as restricted fund balance amounts when compared to the financial statements for the same time last year. In addition, budgeted usage of fund balance of the internal service funds are higher to cover claims that have been incurred, but not paid. Please note as of February 28, 2017, the fiscal year projected actuals are now included as a component part of the monthly financial statements and are no longer included as a separate document.

Recommendation
That the Board approves the Superintendent's Financial Statements for the month ended February 28, 2017 as presented.

Attachment: Feb 16-17 supers.pdf
Minutes: Item #18 pulled for comment by Bridget Ziegler.

SCHOOL BOARD RULES

19. APPROVAL OF NEW SCHOOL BOARD POLICY 5.15*+

Description
Policy 5.15*+ - Educational Stability for Children in Foster Care has been advertised and is ready for approval.


Recommendation
That the new School Board Policy 5.15*+ be approved as presented.


Attachment: Policy 5.15 Educational Stability for Children in Foster Care.pdf

20. ANNOUNCEMENTS/COMMENTS

Description
N/A

Recommendation
N/A


Minutes: 

Jane Goodwin reported that she, Caroline Zucker and Shirley Brown just returned from the FSBA Legislative Days in Tallahassee. She felt it was a very productive trip and they were able to meet with our legislators. Shirley Brown discussed the status of several bills going through the House and Senate at this time and how the outcome may affect our state and district.

Eric Robinson wanted to know "how are we doing?" The Superintendent stated that were are in the middle of FSA testing, so we should know more when we get the data back. Board Members expressed concern that have to wait until the end of the school year to study data. Dr. Bowden said he wants to develop a "dashboard" starting for the 2017-18 school year that can be monitored throughout the year. Board Members would like in-depth discussions regarding instructional programs, achievement gap, etc.  Dr. Bowden plans to discuss eleven areas at the April 18 work session, which can be prioritized at that time. He said he could begin with 3rd grade testing.  Board Members would like to see an evaluation process for our instructional programs such as I-Ready and other programs to determine their effectiveness.

21. ADJOURNMENT

Description
N/A

Recommendation

N/A

Minutes: 

The Chair adjourned the regular Board meeting at 7:30 p.m.

We certify that the foregoing minutes are a true account of the regular Board meeting held on April 4, 2017 and approved at the regular Board meeting on April 18, 2017.

________________________            ________________________
Secretary                                             Chair
Todd Bowden                                     Caroline Zucker